A key feature of security in Noah is the ability to track all activity related to patient data. This includes editing patients, exporting patients, deleting patients, and much more. These events are tracked in the Noah Activity Log. The Activity log is turned on automatically at installation.
The Activity Log can only be managed by a Noah Administrator. By default, the log is not viewable by Level 1 or Level 2 Noah users. The ability to ‘View the Activity Log’ is an action that can be configured under the User Level definitions in the Noah Console.
Features include:
- A separate database for record storage. The Activity log events are stored in an encrypted Microsoft Compact Edition database.
- Each event includes the date and time, the logged in username, the PC name, the patient name, the specific activity, and additional notes in some cases. The screen shot below shows an example.
- The activity log supports manually archiving records so the location can maintain a history for as long as required. In addition to archiving records, a Noah Administrator will be able to delete outdated records. Archiving records and deleting records are logged activities.
The full list of Activities is found here:
| Activity Elements | Description |
|---|---|
| Date and Time Stamp | The date and time of recorded activity |
| User Name | The Noah user or system responsible for the activity being logged |
| Device Name / Application | Activity coming from Noah System or a compatible module will record the computer name and the name of the module. For applications using Noah Mobile the name of the app and the IP Address are logged |
| Patient | The patient is represented by use of separate columns – Patient No., First Name, Middle Name, Last Name |
| Activity | See specific activities that are logged below |
| Noah Version | Version of Noah that is used |
| Notes | Additional Information about activity |
| Activities | |
|---|---|
| User Login | Records that the user logged in, if using Noah Mobile, it is added to the Notes field |
| User Login Failed | Record unsuccessful attempts to login |
| User Logout | Records that user logged out |
| Add Patient | Record that a patient was added |
| Edit Patient | Record that a patient was edited |
| Delete Patient | Record that a patient was deleted |
| View Patient | Record that a patient was viewed |
| Patient Print | Record that a Noah System based report for this patient was created, Notes included report layout details |
| Patient Export | Record that patients were exported; an entry is added for each record exported |
| Patient Import | Record that patients were imported; an entry is added for each record imported |
| Patient Merge | Record that the patient had data merged into it from one or more other patient records, ‘Search for duplicates’ is in notes when the query is run |
| Action Edited | Action previously stored has been edited; includes Action Type, Module name and version, and date of original action |
| Action Deleted | Action has been deleted; includes Action Type, Module name and version, and date of original action |
| Action Add | Records that a Noah based action was added to Noah; includes Action Type, Module name and version, and date |
| Action View | An action has been viewed by a module or App; includes Action Type, name and version of module |
| Fast Data View | Records the Noah user viewed data presented in the fast data report viewer |
| View Activity Log | Records that the Activity Log has been viewed |
| Activity Log Exported | Records that the activity log was exported; Notes include the date range selected |
| Activity Log Deleted | Records that the activity log was deleted; Notes include the date range selected |
| Activity Log Archived | Records that the activity log was archived; Notes include the date range selected |
| User Add | Records that a user was created and the Level of that user |
| General Security Setting Changes | Records changes that are made in User Administration, Security Tab. For example, if the Login system is changed to enabled from disabled, the activity will be ‘Login System Change’ and in the notes column will be ‘Login System Enabled’ |
| Settings Changed | Records changes to the Noah layout; details are in Notes, example ‘patient browser columns changed to include Patient Number’ |
| User Edit | Records that the properties of the user have changed, will record the User Name that is enacting the change and what changed, Name, initials, or password |
| Edit User > User Level | Records that an assigned user level has changed for a given user account |
| User Levels Edited | Records that changes were made to the properties of the user Level definition. Notes include changes that were made. Example -Level 2; revoked ability to export records |
| Backup Database | Records that a database Backup was performed by the logged in user; includes filename and file location of backup. Only possible when using the CE database |
| Restored Database | Records that a database Restore was performed by NoahSystem; Notes include user name and initials that performed the Restore and file name and location. Only possible when using the CE database |
| New Database | Records that a New Database was created by NoahSystem; Notes include user name and initials that created the database. Only possible when using the CE database |